Industrial VR/AR Forum Exhibitor & Sponsor Resource Center

This webpage is created to guide you through each aspect of the Industrial VR/AR Forum participant preparation process. It provides action items with specs and due dates so you don’t miss important deadlines and we can maximize promotion of your company before, during and after the event per the package you purchased. Please be sure to review the sections that pertain to you. Our goal is to set you up for success and ensure you exceed your ROI at the Forum.

Venue Details:

The Westin Galleria Houston is headquarters for the Industrial VR/AR Forum.

Address: 5060 West Alabama

Houston, Texas 77056

713-960-8100

Floorplan

Directions to Venue

Parking: Self-parking Complimentary in Yellow, Brown, Orange garages

Valet parking $25 daily

Overnight $39 with in/out privileges

Hotel Reservations:

You may make your hotel reservations for your team HERE

Should you have hotel only questions or have a question about food or beverage service at your booth please contact the hotel representative below. Shepard should be contacted for all shipping, unloading or loading questions.

Venue Contact: Jen Deale Ogilvie

Senior Event Manager

Jennifer.deale@westin.com

Marketing Deliverable Deadlines:

If you have not yet provided the assets below, please email them to ladonnap@stonefortgroup.com as soon as possible.

Company Logo

Please submit a high resolution logo preferably a vector file EPS or JPEG

Deadline: Upon execution of the Sponsorship agreement. The sooner this is received the sooner it will be included in the digital marketing and promotion of the Forum.

100-word Company Description

Deadline: Upon execution of the Sponsorship agreement. The sooner this is received the sooner it will be included in the digital marketing and promotion of the Forum.

* This website showcases specs for all deliverables. Please review your exhibit and sponsorship deliverables provided to you in the email and in your package on the prospectus.

Digital Banner Ad in the Industrial VR/AR Forum Newsletter (Elite, Premiere, Signature and Showcase Sponsors)

Specifications 728 w x 90 h
Please include the corresponding company URL with the banner ad (Here’s an example of what the banner looks like in our newsletter)

*If you wish to submit more than one artwork, please request by emailing ladonnap@stonefortgroup.com and we will get back right back to you.

You will be included in newsletter on a rolling basis, based on the time and date of your artwork submission (this means you are entered in line once your submission is received). Submit no later than 1.31.

Submit Content Piece for Industrial VR/AR Forum Newsletter (Elite and Premier Sponsors)

Link to a white paper, case study or blog for inclusion on our digital channels (newsletter and/or email + social channels) OR a Word Doc with the content to include on our website.
Optional - Picture to accompany the text. Size can vary, approx. 300x250 works best.
Please note that it is required that these pieces be relevant and of value to our audience.
IVRARF Marketing will determine when these are entered into the editorial calendar. If you are allotted inclusion in multiple issues per your contract, you may submit multiple content pieces.
Included in the editorial schedule on a rolling basis based on time/date of receipt (means you are entered in line upon submitting). Submit no later than 1.30.

Submit Logo for Rotating Banner in App

Recommended image dimensions: 500px x 225px (Max 1000px x 1000px)
- (Clear background PNG preferred)
URL you’d like it to link to
Submit by 1.30

Exhibit Space

(for Elite, Premier, Signature, Showcase or Exhibit only sponsorships)

The Expo Hall is carpeted. Show drape colors: White, Grey

Exhibit Booth Package in the Expo includes the following, please refer to exhibitor kit sent to you from Shepard for all additional show and order information:

8’ High backwall drape, 3’ high sidewall drape
7”x44” Cardstock identification sign
(1) 6 ft. skirted table - Grey
(2) Side chairs
(1) Wastebasket

Early Edge display package in the Expo includes the following, please refer to exhibitor kit sent to you from Shepard for all additional show and order information:

Back drape only
7”x44” Cardstock identification sign
(1) 6 ft. skirted table - Grey
(2) Side chairs
(1) Wastebasket
You may place ONE (1) pull up banner (standard 30”w x 80”h ) in front or back of your 6 ft. table

In all booths/displays, all materials must be displayed in a manner not to obstruct sightlines of neighboring booths.